General Terms and Conditions

General Terms and Conditions for participants to ICOP 2024 and companions

A. Introduction

The following General Terms and Conditions govern the contractual relationship between


B. Included services/Registration fees

B.1. The registration fee for conference participants is € 999,00 (exclusive of VAT). Payment of the registration fee shall entitle the conference participant to the following services:

 B.2. The registration fee for participation in the social programme for companions is € 350,00 (exclusive of VAT). The following services are included in this price:

B.3 In case of impracticability of the conference on site - see point E.2. - the following applies: The conference will be held ONLINE only, the participation fee for ONLINE conference participants is € 999,00 (excluding of VAT). Payment of this amount entitles the participant to the following services:

Travel, subsistence and accommodation expenses are not included in the all-inclusive prices mentioned in point B. The prices are exclusive of VAT.


C. Scope

The conditions defined in the registration forms and the General Terms and Conditions stated here shall apply to contracts relating to participation in the services mentioned in point B.


D. Registration

the conference registration/the registration for participation in the social programme for companions can be done online or by e-mail. There is one registration form for conference participants and one for companions. Registration constitutes a legally binding offer to conclude a contract. The contract shall become binding only on receipt of our written confirmation (by e-mail). Upon receipt of your registration, we will send you a confirmation and an invoice, which we request you to pay after receipt. Participation in the services mentioned in point B is only possible if we receive the payment in full on our account prior to the conference. On-site registrations are not possible. If any portion of the invoice is still unpaid on the date of the conference, the conference participant or the companion shall not be entitled to take part in the services mentioned in point B.


E. Cancellation

E.1. The conference organizer shall be entitled to cancel the ICOP 2024 / the social programme for the companions at any time due to organisational, economical or other important reasons and quit the contract extraordinarily. If the conference is cancelled by the organizer, the whole fees will be refunded. Further claims for compensation are excluded.

E.2. Due to national and local restrictions caused by the Covid-19 pandemic, fire etc. the organizer is entitled to cancel the event on site and only hold it online. Participants pay the online admission fee of € 999,00 excl. of VAT.


F. Changes in the conference programme

The organizer may change the programme (for instance change of lecturers, cancellation of lectures, et cetera). This will not entitle the conference participant or the companion for any compensation.


G. Copyright, visual recordings

Any conference documents (presentation slides, et cetera) are protected by copyright. A transfer and/or reproduction of the conference documents are not allowed.


H. Liability

H.1 All types of claims for damages against the organizer shall be excluded, provided that no intentional wrongdoing or gross negligence has occurred.

H.2 The conference organizer cannot be held responsible – with the exception of intention or gross negligence - for any personal injury and losses or damages of objects belonging to the conference participants or companions. 


I. Cancellation policy

You may withdraw from the contract at any time. Only written cancellations will be accepted. If you cancel your registration no later than October 15th, 2024, the registration is cancelled free of charge. In case of cancellation after October 15th, 2024 the cancellation fee will amount 50% of the prices mentioned in point B. In the case of cancellation after October 31st, 2024 the cancellation fee will amount 100% of the prices mentioned in point B. In case of non-attendance we will charge the price in full mentioned in point B. We will be pleased to accept a substitute nominated by you.


J. Right of revocation for consumers

Consumers within the meaning of the Austrian Consumer Protection Act (KSchG) have the right to withdraw from a distance or off-premises contract within 14 days without the need for explanation (§11 FAGG). The revocation period is 14 days from the date of concluding the contract. To exercise your right of revocation, you must inform us - gfa-consulting gmbh, Franz-Bruckner-Gasse 15, 8160 Weiz, Austria or e-Mail  to - of your decision to withdraw from this contract by means of a clear statement (for instance e-Mail, fax or a letter sent by post). Sending notification stating that you wish to exercise your right of revocation within the revocation period is sufficient to meet the cancellation deadline. If you withdraw from this contract, we will refund all payments that we received from you, without delay and at least within fourteen days from the day we received the notification of withdrawal from this contract. We will use the same method of payment for reimbursement that you used in the original transaction, unless otherwise expressly agreed upon with you; you shall not be charged any fees for reimbursement.


K. Final Provisions

K.1 In the event that any provision of these General Terms and Conditions is invalid in part or in full, or in the event that the contract contains a loophole, this shall not affect the validity of the other provisions of the contract or parts of these provisions. Any invalid or missing provisions shall be replaced by the applicable legal regulations.

K.2 In the case of any disputes arising from this contract, Austrian law shall apply.

K.3 The sole court of jurisdiction for any claims resulting from the contract associated with these General Terms and Conditions shall be Weiz or Graz.





Das war der ICOP 2024